Smart Docs is a Word-like authoring tool that is available online. It enables you to author VSTS/TFS work items in a document view with rich text, table and images inline – using a complete set of rich text controls. It allows you to author work items, insert existing work items, remove work items, generate documents & save in Word and PDF format. You can also drag & drop hierarchies and indent/outdent content. It also provides heading numbers just like Word.
Author and define requirement details
Author requirements in a document view with title and description visible inline. Include contextual data in Smart Docs like ‘Introduction, In scope, Out of scope, Glossary’ along with requirements or any other work item. Linked work items are created automatically and implicitly.
Define and use Smart Docs meta templates
Smart Docs meta-template is used to define what information (work item types) can be authored in a Smart Docs at various levels, the link type between them (does not have to be only parent-child), alternate labels, default value and allow work items to be defined recursively (e.g. requirements under requirement under requirement).
Define and use Smart Docs templates
Create a Smart Doc and save it as a template. This template will show up in the ‘My Template’ section when you create a new Smart Docs. When documents are created the work items in the Smart Docs template are created automatically with links between them. This give you a great starting point. Smart Docs Template is akin to Word Template file (.dotx). You can create Smart Docs Templates for each of the standard document template used in your organization.
Organize Smart Docs in folders
Organize Smart Docs in folders and sub folders. Rename, delete and copy Smart Docs.
Instead of creating work items, generate a specification and injecting contextual data manually use Smart Docs to create a WYSIWYG artifact directly in TFS/VSTS web access.
Additionally, Smart Docs is a good way to group/organize work items completely based on user needs.
While defining the rich content for description & other work item fields use Smart Editor which provides a very rich set of formatting including resize image, insert table, select font, size and color.
Use familiar setup
Jumpstart Smart Docs using Smart Docs Template (similar concept to Word Template). When you create a new Smart Docs with a template it creates the necessary content and work items automatically.
Communicate in context
Requirements or user stories backlog is not enough. Its important to provide contextual data around a sprint and project. Use Smart Docs to define context data and work items.
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